What is Format For Job Application - How to Apply With Examples

Discover Format For Job Application, learn how to apply with real examples, and land your dream job today!


                A job application typically refers to either the process of applying to a job or the materials you submit to present your qualifications for a particular role. The format for job application and contents can vary depending on whether you are submitting a paper application, filling out an online form, or sending an application via email.

The Below are ways of Format For Job Application:

For a Paper or PDF Application:

Paper applications are less common nowadays, but some organizations still use them. A paper application form will typically have sections for you to fill out, such as:

  1. Personal Information:

    • Full Name
    • Address
    • Phone Number
    • Email Address
    • Social Security Number (in some countries)
  2. Position Applied For:

    • Job title
    • Job reference number (if available)
  3. Education:

    • Schools attended
    • Degrees or certifications earned
    • Dates of attendance
  4. Work Experience:

    • Previous employers
    • Job titles
    • Dates of employment
    • Responsibilities and achievements
  5. Skills:

    • Relevant hard and soft skills
  6. References:

    • Names and contact information of professional references

For an Online Application Form:

Online application forms provided by companies can vary greatly but usually have fields similar to those listed above, along with additional questions specific to the job or the company's requirements. They may also ask for:

  • Salary requirements
  • Eligibility to work in the country
  • Willingness to relocate
  • Availability dates

For an Email Application:

When you are applying for a job via email, you need to make sure your email itself acts as a cover letter, with your resume typically attached as a PDF. The format of your email should be as follows:

Subject Line: Clearly state the position you are applying for and your name. For example, "Application for Marketing Manager Position – [Your Name]".

Email Body:
  1. Greeting: Address the hiring manager by name if possible. If not, use a general salutation such as “Dear Hiring Manager”.

  2. Introduction: Briefly introduce yourself and state the position you are applying for. Mention how you found the job listing.

  3. Body: Highlight your qualifications and explain why you are a good fit for the position. Summarize the experience and skills that you would bring to the role.

  4. Closing: Express your appreciation for their consideration and mention that your resume is attached. Include a call to action, like an invitation to contact you for an interview.

  5. Sign-off: End with a professional closing and your name.

E-Mail Example of Format For Job Application:

Subject: Application for Graphic Designer Position – Jane Doe

Dear Mr. Smith,

I am writing to express my interest in the Graphic Designer position at XYZ Company as advertised on Indeed. With a Bachelor’s degree in Graphic Design and three years of experience with brand development and digital graphics, I am confident in my ability to contribute effectively to your team.

In my previous role at ABC Agency, I successfully managed multiple design projects under tight deadlines, resulting in a 20% increase in client satisfaction. My proficiency in Adobe Creative Suite, along with my commitment to collaborative teamwork, aligns well with the requirements you have listed for this role.

Thank you for considering my application. I am very enthusiastic about the opportunity to work at XYZ Company and am available at your convenience for an interview. Please find my resume attached for more details on my qualifications.

Best regards,

Jane Doe

Attachment: Your resume (and portfolio if required) should be attached to the email. Make sure the filenames are clear and professional (e.g., jane-doe-resume.pdf).

When applying for a job, always follow the employer's instructions carefully. They may have specific requirements for what they want to see in your application, how they want it formatted, and how they want it submitted. Tailoring your application to each job and following instructions is crucial to success.